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Occupation information for

Executive Secretaries and Executive Administrative Assistants
District Of Columbia

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description

Provide high-level administrative support by conducting research, preparing statistical reports, handling information requests, and performing clerical functions such as preparing correspondence, receiving visitors, arranging conference calls, and scheduling meetings. May also train and supervise lower-level clerical staff.

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details

Currently Employed: 13,582

Projected Annual Job Openings: 390

Typical Hourly Wage: $20.91 - $33.72

Typical Annual Salary: $43,500 - $70,100

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typical training

Typical education needed for entry: High school diploma or equivalent

Typical work experience needed for a job in this occupation: Less than 5 years

Typical on-the-job training once you have a job in this occupation: None

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typical job duties

  • Manage and maintain executives' schedules.
  • Prepare invoices, reports, memos, letters, financial statements and other documents, using word processing, spreadsheet, database, or presentation software.
  • Answer phone calls and direct calls to appropriate parties or take messages.
  • Process payroll information.
  • Attend meetings to record minutes.
  • Conduct research, compile data, and prepare papers for consideration and presentation by executives, committees and boards of directors.
  • Compile, transcribe, and distribute minutes of meetings.
  • Greet visitors and determine whether they should be given access to specific individuals.
  • Read and analyze incoming memos, submissions, and reports to determine their significance and plan their distribution.
  • Perform general office duties, such as ordering supplies, maintaining records management database systems, and performing basic bookkeeping work.

tools & technology


Tools:
  • Notebook computers
  • Pagers
  • Personal digital assistant PDAs or organizers
  • Scanners
  • Special purpose telephones

Technology:
  • Accounting software
  • Calendar and scheduling software
  • Data base user interface and query software
  • Enterprise resource planning ERP software
  • Word processing software

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