Occupation information for Executive Secretaries and Executive Administrative Assistants District Of Columbia

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description

Provide high-level administrative support by conducting research, preparing statistical reports, and handling information requests, as well as performing routine administrative functions such as preparing correspondence, receiving visitors, arranging conference calls, and scheduling meetings. May also train and supervise lower-level clerical staff.

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details

Currently Employed: 5,650

Projected Annual Job Openings: 460

Typical Hourly Wage: $30.20 - $43.26

Typical Annual Salary: $62,810 - $89,980

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typical training

Typical education needed for entry: High school diploma or equivalent

Typical work experience needed for a job in this occupation: Less than 5 years work experience

Typical on-the-job training once you have a job in this occupation: No on-the-job training

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typical job duties
  • Manage and maintain executives' schedules.
  • Process payroll information.
  • Make travel arrangements for executives.
  • Prepare invoices, reports, memos, letters, financial statements, and other documents, using word processing, spreadsheet, database, or presentation software.
  • Coordinate and direct office services, such as records, departmental finances, budget preparation, personnel issues, and housekeeping, to aid executives.
  • Answer phone calls and direct calls to appropriate parties or take messages.
  • Prepare responses to correspondence containing routine inquiries.
  • Open, sort, and distribute incoming correspondence, including faxes and email.
  • Greet visitors and determine whether they should be given access to specific individuals.
  • Prepare agendas and make arrangements, such as coordinating catering for luncheons, for committee, board, and other meetings.
tools & technology
Tools:
  • Desktop calculator
  • Desktop computers
  • Dictation machines
  • Digital cameras
  • Scanners

Technology:
  • Data base user interface and query software
  • Enterprise resource planning ERP software
  • Graphics or photo imaging software
  • Web page creation and editing software
  • Word processing software
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