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Occupation information for

Secretaries and Administrative Assistants, Except Legal, Medical, and...
District Of Columbia

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Perform routine clerical and administrative functions such as drafting correspondence, scheduling appointments, organizing and maintaining paper and electronic files, or providing information to callers.

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Currently Employed: 11,400

Projected Annual Job Openings: 270

Typical Hourly Wage: $17.13 - $27.27

Typical Annual Salary: $35,600 - $56,700

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typical training

Typical education needed for entry: High school diploma or equivalent

Typical work experience needed for a job in this occupation: None

Typical on-the-job training once you have a job in this occupation: Short-term on-the-job training

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typical job duties

  • Use computers for various applications, such as database management or word processing.
  • Perform payroll functions, such as maintaining timekeeping information and processing and submitting payroll.
  • Answer telephones and give information to callers, take messages, or transfer calls to appropriate individuals.
  • Collect and deposit money into accounts, disburse funds from cash accounts to pay bills or invoices, keep records of collections and disbursements, and ensure accounts are balanced.
  • Create, maintain, and enter information into databases.
  • Set up and manage paper or electronic filing systems, recording information, updating paperwork, or maintaining documents, such as attendance records, correspondence, or other material.
  • Operate office equipment, such as fax machines, copiers, or phone systems and arrange for repairs when equipment malfunctions.
  • Greet visitors or callers and handle their inquiries or direct them to the appropriate persons according to their needs.
  • Maintain scheduling and event calendars.
  • Complete forms in accordance with company procedures.

tools & technology

  • Mobile phones
  • Pagers
  • Photocopiers
  • Scanners
  • Special purpose telephones

  • Accounting software
  • Data base user interface and query software
  • Enterprise resource planning ERP software
  • Graphics or photo imaging software
  • Word processing software

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